Master TOEIC Reading Part 1 & 2: Ace Your Timeline Project Preparation

Preparing a project timeline is a crucial skill for any professional. Let’s practice this concept through TOEIC Reading Part 1 and 2 exercises, focusing on Steps For Preparing A Project Timeline. These exercises will help you improve your English skills while learning valuable project management concepts.

TOEIC Reading Part 1: Incomplete Sentences

Instructions

Choose the best word or phrase (A, B, C or D) to complete each sentence.

1. The project manager needs to __ the timeline to ensure all tasks are completed on schedule.
   A) draft
   B) draft up
   C) drafting
   D) drafted

2. It’s important to __ all key milestones when creating a project timeline.
   A) identify
   B) identifying
   C) identified
   D) identification

3. The team should __ realistic deadlines for each task to avoid delays.
   A) set
   B) sets
   C) setting
   D) settled

4. A well-prepared timeline helps __ potential risks and bottlenecks in the project.
   A) anticipate
   B) anticipates
   C) anticipated
   D) anticipating

5. The project manager must __ with stakeholders to gather input for the timeline.
   A) collaborate
   B) collaborates
   C) collaborated
   D) collaborating

6. It’s crucial to __ dependencies between tasks when creating a project timeline.
   A) consider
   B) considers
   C) considered
   D) considering

7. The team needs to __ the project scope before finalizing the timeline.
   A) define
   B) defines
   C) defined
   D) defining

8. A Gantt chart is a useful tool for __ a project timeline visually.
   A) represent
   B) represents
   C) represented
   D) representing

9. The project manager should __ buffer time for unexpected delays or issues.
   A) include
   B) includes
   C) included
   D) including

10. Regular __ of the timeline helps keep the project on track.
    A) review
    B) reviews
    C) reviewed
    D) reviewing

11. It’s essential to __ clear start and end dates for each task in the timeline.
    A) establish
    B) establishes
    C) established
    D) establishing

12. The team must __ resources effectively to meet the timeline objectives.
    A) allocate
    B) allocates
    C) allocated
    D) allocating

13. A well-structured timeline helps __ team members accountable for their tasks.
    A) hold
    B) holds
    C) held
    D) holding

14. The project manager should __ the timeline with all team members to ensure understanding.
    A) communicate
    B) communicates
    C) communicated
    D) communicating

15. It’s important to __ the timeline regularly and make adjustments as needed.
    A) update
    B) updates
    C) updated
    D) updating

16. The team should __ potential obstacles that might affect the timeline.
    A) identify
    B) identifies
    C) identified
    D) identifying

17. A detailed timeline helps __ project progress and identify areas for improvement.
    A) track
    B) tracks
    C) tracked
    D) tracking

18. The project manager must __ priorities when creating the timeline.
    A) establish
    B) establishes
    C) established
    D) establishing

19. It’s crucial to __ realistic time estimates for each task in the timeline.
    A) provide
    B) provides
    C) provided
    D) providing

20. The team should __ contingency plans in case of unexpected delays or issues.
    A) develop
    B) develops
    C) developed
    D) developing

21. A well-prepared timeline helps __ team morale and motivation.
    A) boost
    B) boosts
    C) boosted
    D) boosting

22. The project manager must __ the timeline with the overall project goals.
    A) align
    B) aligns
    C) aligned
    D) aligning

23. It’s important to __ key deliverables in the project timeline.
    A) highlight
    B) highlights
    C) highlighted
    D) highlighting

24. The team should __ a realistic completion date based on the timeline.
    A) set
    B) sets
    C) setting
    D) settled

25. A well-structured timeline helps __ project costs and resource allocation.
    A) estimate
    B) estimates
    C) estimated
    D) estimating

26. The project manager must __ the timeline to accommodate changes in project scope.
    A) adjust
    B) adjusts
    C) adjusted
    D) adjusting

27. It’s crucial to __ critical path tasks in the project timeline.
    A) identify
    B) identifies
    C) identified
    D) identifying

28. The team should __ milestones to celebrate progress and maintain motivation.
    A) incorporate
    B) incorporates
    C) incorporated
    D) incorporating

29. A well-prepared timeline helps __ stakeholder expectations throughout the project.
    A) manage
    B) manages
    C) managed
    D) managing

30. The project manager must __ the timeline with other ongoing projects and initiatives.
    A) coordinate
    B) coordinates
    C) coordinated
    D) coordinating

TOEIC Reading Part 1: Project Timeline Exercise

TOEIC Reading Part 2: Text Completion

Instructions

Read the texts and choose the best word or phrase (A, B, C or D) to fill each gap.

Text 1:
Creating a project timeline is a crucial step in project management. The first step is to (31) __ the project scope and objectives. Next, project managers should (32) __ all the tasks required to complete the project. It’s important to (33) __ dependencies between tasks and establish a logical sequence. Finally, project managers must (34) __ realistic time estimates for each task to create an accurate timeline.

31. A) define B) defining C) defined D) defines
32. A) identify B) identifies C) identified D) identifying
33. A) consider B) considers C) considered D) considering
34. A) assign B) assigns C) assigned D) assigning

Text 2:
Once the initial timeline is created, it’s essential to (35) __ it with team members and stakeholders. This allows for input and ensures everyone is aligned with the project goals. Project managers should also (36) __ buffer time for unexpected delays or issues. Regular (37) __ of the timeline helps keep the project on track and allows for necessary adjustments. It’s crucial to (38) __ clear communication channels to address any concerns or changes promptly.

35. A) review B) reviews C) reviewed D) reviewing
36. A) include B) includes C) included D) including
37. A) monitor B) monitors C) monitored D) monitoring
38. A) establish B) establishes C) established D) establishing

Text 3:
A well-structured project timeline helps (39) __ team members accountable for their tasks. It also allows project managers to (40) __ resource allocation effectively. By (41) __ key milestones in the timeline, teams can celebrate progress and maintain motivation. Regular updates to the timeline help (42) __ stakeholder expectations and demonstrate progress towards project goals.

39. A) hold B) holds C) held D) holding
40. A) manage B) manages C) managed D) managing
41. A) incorporate B) incorporates C) incorporated D) incorporating
42. A) manage B) manages C) managed D) managing

Text 4:
To ensure the success of a project timeline, it’s important to (43) __ potential risks and develop contingency plans. Project managers should also (44) __ the timeline with other ongoing projects and initiatives within the organization. By (45) __ a realistic completion date based on the timeline, teams can work towards a common goal. Finally, it’s crucial to (46) __ the timeline regularly and make adjustments as needed to keep the project on track.

43. A) identify B) identifies C) identified D) identifying
44. A) align B) aligns C) aligned D) aligning
45. A) set B) sets C) setting D) settled
46. A) review B) reviews C) reviewed D) reviewing

TOEIC Reading Part 2: Project Timeline Text Completion

When steps for organizing a company event, creating a detailed timeline is equally important. Many of the skills practiced in these exercises can be applied to event planning as well.

Answer Key

Part 1: Incomplete Sentences

1. A) draft
2. A) identify
3. A) set
4. A) anticipate
5. A) collaborate
6. A) consider
7. A) define
8. D) representing
9. A) include
10. B) reviews
11. A) establish
12. A) allocate
13. A) hold
14. A) communicate
15. A) update
16. A) identify
17. A) track
18. A) establish
19. A) provide
20. A) develop
21. A) boost
22. A) align
23. A) highlight
24. A) set
25. A) estimate
26. A) adjust
27. A) identify
28. A) incorporate
29. A) manage
30. A) coordinate

Part 2: Text Completion

31. A) define
32. A) identify
33. A) consider
34. A) assign
35. A) review
36. A) include
37. D) monitoring
38. A) establish
39. A) hold
40. A) manage
41. A) incorporate
42. A) manage
43. A) identify
44. A) align
45. A) set
46. A) review

These TOEIC Reading exercises not only help improve your English skills but also reinforce important concepts in project timeline preparation. By practicing these questions, you’ll be better equipped to handle both TOEIC exams and real-world project management scenarios.