The ability to understand and interpret employee travel policies is crucial for success in the TOEIC Reading section. Let’s dive into some practice exercises to sharpen your skills in this area.
Part 1: Incomplete Sentences
In this section, you’ll encounter 30 questions testing your grammar and vocabulary knowledge. Each sentence has a blank that you need to fill with the most appropriate option.
-
The company’s travel policy _____ that all employees must book their flights through the designated corporate travel agency.
A. states
B. saying
C. tells
D. speaks -
Employees are _____ to submit their expense reports within 14 days of returning from a business trip.
A. requested
B. required
C. demanded
D. asked -
The new policy _____ reimbursement for first-class air travel unless explicitly approved by senior management.
A. prohibits
B. forbids
C. bans
D. All of the above -
Any expenses that _____ the daily allowance will not be reimbursed without proper justification.
A. exceed
B. surpass
C. overcome
D. overtake -
Employees must obtain _____ approval before booking any international travel.
A. prior
B. advance
C. preliminary
D. All of the above -
The company will not _____ responsibility for any personal expenses incurred during business trips.
A. accept
B. take
C. assume
D. handle -
All travelers are expected to exercise good judgment and _____ when incurring expenses on behalf of the company.
A. frugality
B. economy
C. thrift
D. All of the above -
Failure to comply with the travel policy may result in _____ of reimbursement claims.
A. denial
B. refusal
C. rejection
D. All of the above -
Employees are encouraged to use public transportation whenever _____ to reduce travel costs.
A. possible
B. feasible
C. practical
D. All of the above -
The policy _____ that all air travel should be booked in economy class for flights under six hours.
A. stipulates
B. mandates
C. decrees
D. All of the above -
Employees must _____ all original receipts to support their expense claims.
A. retain
B. keep
C. preserve
D. All of the above -
The company reserves the right to _____ any expense that does not comply with the travel policy.
A. disallow
B. reject
C. refuse
D. All of the above -
Travelers are expected to choose accommodations that are _____ and cost-effective.
A. reasonable
B. modest
C. appropriate
D. All of the above -
The use of ride-sharing services is _____ as long as the cost does not exceed that of a standard taxi fare.
A. permitted
B. allowed
C. authorized
D. All of the above -
Employees should make every effort to book travel arrangements well in _____ to secure the best rates.
A. advance
B. time
C. anticipation
D. All of the above -
The policy _____ employees from using their personal credit cards for business expenses unless absolutely necessary.
A. discourages
B. deters
C. dissuades
D. All of the above -
Any _____ to the standard travel policy must be approved by the department head in writing.
A. exceptions
B. exemptions
C. deviations
D. All of the above -
Employees are responsible for _____ that their travel documentation, including passports and visas, is up to date.
A. ensuring
B. confirming
C. verifying
D. All of the above -
The company will reimburse reasonable laundry expenses for trips _____ more than five consecutive nights.
A. lasting
B. extending
C. continuing
D. All of the above -
Travelers are expected to exercise the same care in _____ expenses that they would with their personal funds.
A. incurring
B. spending
C. expending
D. All of the above -
The travel policy is subject to periodic _____ to ensure it remains aligned with company objectives and market conditions.
A. review
B. revision
C. update
D. All of the above -
Employees should always choose the most cost-effective and _____ mode of transportation for their business trips.
A. efficient
B. practical
C. suitable
D. All of the above -
The company will not reimburse any fines or penalties _____ from traffic violations or parking infractions.
A. resulting
B. arising
C. stemming
D. All of the above -
Travelers are encouraged to participate in the company’s preferred hotel _____ programs to maximize benefits and discounts.
A. loyalty
B. reward
C. membership
D. All of the above -
Any _____ of the travel policy may result in disciplinary action, up to and including termination of employment.
A. violation
B. breach
C. infringement
D. All of the above -
Employees are expected to exercise good judgment when claiming _____ expenses, such as tips and gratuities.
A. incidental
B. miscellaneous
C. sundry
D. All of the above -
The policy _____ that all international travel must be approved by the employee’s direct supervisor and department head.
A. specifies
B. dictates
C. outlines
D. All of the above -
Travelers should always obtain and retain _____ documentation for all expenses incurred during their business trips.
A. supporting
B. substantiating
C. corroborating
D. All of the above -
The company encourages the use of teleconferencing and video conferencing as _____ to travel whenever possible.
A. alternatives
B. substitutes
C. replacements
D. All of the above -
Employees are required to submit a detailed _____ report within five business days of returning from their trip.
A. expense
B. cost
C. expenditure
D. All of the above
Employee travel policy guidelines
Part 2: Text Completion
In this section, you’ll find 4 short passages related to employee travel policies, each with 4 blanks. Choose the best option to complete each blank based on the context of the passage.
Passage 1
The company’s new travel policy (1) to streamline the process of booking business trips and managing expenses. All employees are now (2) to use the designated online booking tool for air travel, hotels, and car rentals. This centralized system will help the company (3) better rates and ensure compliance with policy guidelines. Additionally, the new policy (4) stricter limits on daily meal allowances and incidental expenses to control costs.
-
A. aims
B. intends
C. purposes
D. goals -
A. required
B. asked
C. told
D. suggested -
A. negotiate
B. bargain
C. haggle
D. barter -
A. imposes
B. enforces
C. implements
D. executes
Passage 2
Employees (5) for international travel must ensure that their passports are valid for at least six months beyond their planned return date. It is the traveler’s responsibility to (6) any necessary visas or travel permits well in advance of their departure. The company will reimburse the cost of visa applications and passport renewals when they are (7) for business travel. In cases where an employee’s trip is cancelled or postponed, they should immediately notify the travel department to (8) any refundable expenses.
-
A. scheduled
B. arranged
C. planned
D. organized -
A. obtain
B. acquire
C. secure
D. procure -
A. required
B. necessary
C. essential
D. All of the above -
A. recoup
B. recover
C. retrieve
D. reclaim
Passage 3
The company (9) the use of public transportation or shuttle services whenever practical to reduce travel costs and environmental impact. When renting a car, employees should choose an economical vehicle that is (10) for their needs and the local driving conditions. Luxury or sports cars are not permitted unless there is a specific business justification that has been (11) approved. Employees are reminded to decline additional insurance coverage offered by car rental agencies, as the company’s corporate insurance policy typically (12) rental vehicles used for business purposes.
-
A. encourages
B. promotes
C. advocates
D. All of the above -
A. suitable
B. appropriate
C. fitting
D. All of the above -
A. previously
B. prior
C. in advance
D. beforehand -
A. covers
B. includes
C. encompasses
D. All of the above
Passage 4
To ensure prompt reimbursement, all expense reports must be (13) within 14 days of completing a business trip. Employees should itemize all expenses and (14) them with original receipts. Any expenses that exceed the predetermined limits or fall outside the scope of the travel policy may be subject to additional scrutiny and may not be fully reimbursed. The finance department reserves the right to (15) clarification or additional documentation for any expense claim. Repeated failure to comply with the expense reporting guidelines may result in disciplinary action and could (16) an employee’s future travel privileges.
-
A. submitted
B. filed
C. turned in
D. All of the above -
A. support
B. back up
C. substantiate
D. All of the above -
A. request
B. ask for
C. seek
D. All of the above -
A. affect
B. impact
C. influence
D. All of the above
Understanding and adhering to employee travel policies is crucial for both companies and employees. By practicing with these exercises, you’ll be better prepared to handle questions related to travel policies in the TOEIC Reading section. Remember to pay close attention to grammar, vocabulary, and context when selecting the most appropriate answers.
Sample expense report form
For those looking to further enhance their TOEIC Reading skills, particularly in dealing with financial documents, you may find our guide on interpreting information in business expense reports helpful. This resource provides additional strategies and practice exercises to boost your performance in this crucial area of the TOEIC exam.
Answer Key
Part 1: Incomplete Sentences
- A
- B
- D
- A
- D
- C
- D
- D
- D
- D
- D
- D
- D
- D
- A
- A
- D
- D
- D
- A
- D
- D
- D
- D
- D
- D
- D
- D
- D
- A
Part 2: Text Completion
Passage 1:
- A
- A
- A
- A
Passage 2:
5. A
6. A
7. D
8. A
Passage 3:
9. D
10. D
11. A
12. D
Passage 4:
13. D
14. D
15. D
16. B
By regularly practicing with these types of questions and reviewing the correct answers, you’ll develop a stronger grasp of the vocabulary and grammatical structures commonly used in employee travel policies and expense reporting. This knowledge will prove invaluable not only for the TOEIC Reading section but also in real-world business scenarios.
