Understanding meeting agendas and minutes is a crucial skill for success in the TOEIC Reading test. This practice set will help you sharpen your abilities in comprehending business-related texts and improve your overall TOEIC score. Let’s dive into a series of questions designed to test your knowledge of vocabulary, grammar, and context related to how to prepare for a company meeting.
Part 1: Incomplete Sentences
In this section, you’ll find 30 incomplete sentences. Choose the word or phrase that best completes each sentence.
-
The meeting agenda was ____ to all participants via email.
A) distributed
B) disturbed
C) disbanded
D) dislocated -
The chairperson called the meeting to ____ at 9:00 AM sharp.
A) order
B) start
C) begin
D) commence -
We need to ____ the minutes of the last meeting before moving on to new business.
A) approve
B) improve
C) remove
D) prove -
The board members voted ____ to accept the new proposal.
A) unanimously
B) anonymous
C) animously
D) unanimity -
Please ____ any questions you have for the Q&A session at the end of the presentation.
A) note
B) notify
C) notice
D) notation -
The marketing team will ____ their latest campaign results during the meeting.
A) present
B) gift
C) show
D) demonstrate -
We should ____ this item for further discussion at our next meeting.
A) table
B) chair
C) desk
D) shelf -
The CFO will provide a ____ of the company’s financial status.
A) briefing
B) brief
C) briefcase
D) briefly -
It’s important to ____ all action items by the end of the meeting.
A) assign
B) design
C) resign
D) consign -
The committee decided to ____ the vote until more information was available.
A) postpone
B) propose
C) dispose
D) impose -
Please ____ to the agenda to ensure we cover all necessary topics.
A) adhere
B) stick
C) glue
D) paste -
The CEO expressed his ____ for everyone’s hard work this quarter.
A) appreciation
B) depreciation
C) apprehension
D) comprehension -
We need to ____ a time limit for each presentation to keep the meeting on schedule.
A) set
B) put
C) place
D) lay -
The project manager will ____ us on the current status of the new software development.
A) update
B) upgrade
C) uphold
D) uplift -
It’s crucial to ____ any conflicts of interest before discussing sensitive topics.
A) disclose
B) enclose
C) foreclose
D) close -
The board of directors will ____ the annual budget at tomorrow’s meeting.
A) review
B) revise
C) revive
D) reveal -
Please ____ your attendance by responding to the meeting invitation.
A) confirm
B) conform
C) confine
D) confront -
We should ____ the most pressing issues at the beginning of the meeting.
A) address
B) dress
C) redress
D) undress -
The HR department will ____ the new company policies during the staff meeting.
A) outline
B) underline
C) headline
D) deadline -
It’s important to ____ any decisions made during the meeting in the official minutes.
A) record
B) accord
C) discord
D) reward -
The sales team will ____ their quarterly performance metrics to the executive board.
A) present
B) represent
C) misrepresent
D) prevent -
We need to ____ a quorum before we can proceed with any official business.
A) establish
B) extablish
C) reestablish
D) disestablish -
The IT department will ____ the new cybersecurity measures implemented last month.
A) discuss
B) disgust
C) distrust
D) distress -
Please ____ any additional agenda items you’d like to include by Friday afternoon.
A) submit
B) admit
C) commit
D) omit -
We should ____ the meeting notes within 24 hours to ensure accuracy.
A) circulate
B) calculate
C) recirculate
D) articulate -
The marketing director will ____ the new branding strategy during her presentation.
A) unveil
B) unravel
C) unwind
D) unfold -
It’s essential to ____ all participants an opportunity to voice their opinions.
A) give
B) take
C) make
D) have -
The committee will ____ the pros and cons of each proposal before making a decision.
A) weigh
B) weight
C) weigh in
D) outweigh -
We need to ____ a clear action plan by the end of this strategy session.
A) formulate
B) formula
C) format
D) formation -
The chairperson will ____ the meeting to a close after all items have been discussed.
A) bring
B) take
C) put
D) set
TOEIC Reading Practice on Meeting Agenda
Part 2: Text Completion
In this section, you’ll find 4 short texts with 4 blanks each. Choose the best word or phrase to fill in each blank based on the context of the passage.
Text 1: Preparing for a Board Meeting
As the executive assistant, it’s my responsibility to (1)____ the upcoming board meeting. First, I need to (2)____ the meeting room and ensure all necessary equipment is available. Next, I’ll (3)____ the agenda with the CEO and distribute it to all board members. Finally, I’ll (4)____ any required documents and prepare them for distribution during the meeting.
-
A) organize
B) disorder
C) reorganize
D) disorganize -
A) book
B) cook
C) look
D) took -
A) finalize
B) initialize
C) penalize
D) vocalize -
A) compile
B) pile
C) file
D) profile
Text 2: Taking Effective Meeting Minutes
Taking accurate meeting minutes is crucial for documenting important decisions and action items. To begin, always (5)____ key information such as the date, time, and attendees. During the meeting, (6)____ on the main points of discussion and any decisions made. It’s important to (7)____ a neutral tone and avoid including personal opinions. After the meeting, (8)____ your notes and distribute them promptly to all relevant parties.
-
A) record
B) recount
C) recite
D) recollect -
A) focus
B) blur
C) zoom
D) pan -
A) maintain
B) contain
C) obtain
D) refrain -
A) review
B) preview
C) interview
D) overview
Text 3: Conducting a Productive Team Meeting
To ensure a productive team meeting, it’s essential to (9)____ clear objectives beforehand. Start the meeting by (10)____ the agenda and setting expectations for participation. Encourage all team members to (11)____ in the discussion and share their ideas. As the meeting progresses, (12)____ to the scheduled timeframe to respect everyone’s time and maintain focus.
-
A) establish
B) extinguish
C) distinguish
D) relinquish -
A) reviewing
B) revising
C) revolving
D) revealing -
A) engage
B) enrage
C) enlarge
D) entangle -
A) adhere
B) cohere
C) inhere
D) sphere
Text 4: Following Up After a Client Meeting
After a successful client meeting, it’s important to (13)____ with a follow-up email. In your message, (14)____ the key points discussed during the meeting and any decisions made. Be sure to (15)____ any action items or next steps, along with their respective deadlines. Finally, (16)____ the client for their time and express your enthusiasm for future collaboration.
-
A) follow
B) fellow
C) fallow
D) follow through -
A) summarize
B) summarized
C) summary
D) summarily -
A) outline
B) underline
C) headline
D) byline -
A) thank
B) think
C) thunk
D) thanks
TOEIC Reading Practice on Meeting Minutes
Answer Key
Part 1: Incomplete Sentences
- A) distributed
- A) order
- A) approve
- A) unanimously
- A) note
- A) present
- A) table
- A) briefing
- A) assign
- A) postpone
- A) adhere
- A) appreciation
- A) set
- A) update
- A) disclose
- A) review
- A) confirm
- A) address
- A) outline
- A) record
- A) present
- A) establish
- A) discuss
- A) submit
- A) circulate
- A) unveil
- A) give
- A) weigh
- A) formulate
- A) bring
Part 2: Text Completion
Text 1:
- A) organize
- A) book
- A) finalize
- A) compile
Text 2:
5. A) record
6. A) focus
7. A) maintain
8. A) review
Text 3:
9. A) establish
10. A) reviewing
11. A) engage
12. A) adhere
Text 4:
13. A) follow
14. A) summarize
15. A) outline
16. A) thank
By practicing with these TOEIC Reading exercises focused on understanding meeting agendas and minutes, you’ll be better prepared to tackle similar questions in the actual test. Remember to pay close attention to context clues and vocabulary related to business meetings to improve your performance. Good luck with your TOEIC preparation!
