Mastering TOEIC Reading: Practice Test for Employee Review Forms Preparation

TOEIC Reading Practice Test: Parts 1 & 2

Part 1: Incomplete Sentences

1. The annual employee review form must be ____ by all department managers before the end of the fiscal year.
   A. completed
   B. completion
   C. complete
   D. completing

2. HR has ____ a new template for performance evaluations to streamline the review process.
   A. implemented
   B. implementing
   C. implement
   D. implementation

3. Employees are encouraged to ____ their own accomplishments when preparing for their performance review.
   A. document
   B. documenting
   C. documented
   D. documentation

4. The 360-degree feedback process ____ input from colleagues, subordinates, and supervisors.
   A. incorporates
   B. incorporated
   C. incorporating
   D. incorporation

5. Managers should ____ specific examples when discussing an employee’s strengths and weaknesses.
   A. provided
   B. provide
   C. providing
   D. provision

6. The company’s performance rating scale ____ from “Needs Improvement” to “Exceeds Expectations.”
   A. ranges
   B. ranging
   C. ranged
   D. range

7. It is important to ____ measurable goals for employees during the review process.
   A. set
   B. setting
   C. sets
   D. settled

8. The HR department will ____ training sessions on how to conduct effective performance reviews.
   A. held
   B. hold
   C. holding
   D. holds

9. Employees should be given ____ notice before their scheduled performance review meeting.
   A. adequate
   B. adequately
   C. adequacy
   D. adequateness

10. The review form includes a section for employees to ____ their career aspirations and development goals.
    A. outlining
    B. outline
    C. outlined
    D. outlines

11. Managers are required to ____ their employees’ performance objectively and without bias.
    A. evaluating
    B. evaluated
    C. evaluate
    D. evaluation

12. The company’s compensation adjustments are ____ linked to the outcomes of performance reviews.
    A. closely
    B. close
    C. closer
    D. closest

13. Employee self-assessments ____ an integral part of the review process in our organization.
    A. is
    B. are
    C. being
    D. been

14. The review form must be ____ by both the employee and their immediate supervisor.
    A. signed
    B. signing
    C. sign
    D. signature

15. Performance reviews ____ an opportunity for open dialogue between managers and their team members.
    A. provides
    B. provide
    C. providing
    D. provided

16. The HR system automatically ____ review forms to employees one month before their scheduled review date.
    A. send
    B. sends
    C. sent
    D. sending

17. Managers should ____ constructive feedback that helps employees improve their performance.
    A. offer
    B. offering
    C. offered
    D. offers

18. The review process aims to ____ employee engagement and productivity across the organization.
    A. enhancing
    B. enhanced
    C. enhance
    D. enhancement

19. Employees have the right to ____ additional comments or rebuttals to their performance evaluation.
    A. submit
    B. submitting
    C. submitted
    D. submission

20. The company’s performance management system is designed to ____ fairness and transparency.
    A. ensuring
    B. ensured
    C. ensure
    D. ensures

21. All completed review forms must be ____ to the HR department for record-keeping purposes.
    A. returned
    B. returning
    C. return
    D. returns

22. The review form includes a section for managers to ____ areas where employees need additional training.
    A. identifying
    B. identified
    C. identify
    D. identification

23. Employees are encouraged to ____ actively in the goal-setting process during their review.
    A. participate
    B. participating
    C. participated
    D. participation

24. The company’s performance review cycle ____ on a quarterly basis to ensure regular feedback.
    A. operates
    B. operating
    C. operated
    D. operation

25. Managers should ____ sufficient time to prepare thoroughly for each employee’s review meeting.
    A. allotting
    B. allotted
    C. allot
    D. allotment

26. The review form includes a rating scale to ____ various aspects of an employee’s performance.
    A. assess
    B. assessing
    C. assessed
    D. assessment

27. Employee review forms are ____ to reflect the specific responsibilities of different job roles.
    A. customized
    B. customizing
    C. customize
    D. customization

28. The HR department ____ regular audits to ensure compliance with the company’s review policies.
    A. conducting
    B. conducted
    C. conducts
    D. conduct

29. Managers are expected to ____ a balanced view of both an employee’s achievements and areas for improvement.
    A. present
    B. presenting
    C. presented
    D. presentation

30. The review process should ____ on fostering employee growth and development within the organization.
    A. focusing
    B. focused
    C. focus
    D. focuses

Employee review form preparation steps

Part 2: Text Completion

Text 1:

The process of preparing employee review forms is a critical task for any organization. (31) ____ the first step, managers should gather relevant performance data throughout the year. This includes noting specific achievements, areas for improvement, and any feedback received from colleagues or clients. (32) ____ managers have compiled this information, they can begin to draft the review form.

It’s important to (33) ____ the company’s performance criteria and rating scales when filling out the form. Managers should provide specific examples to support their evaluations and avoid vague statements. (34) ____, they should set clear, measurable goals for the upcoming review period in collaboration with the employee.

31. A. As
    B. While
    C. Despite
    D. However

32. A. Once
    B. Unless
    C. Although
    D. Because

33. A. ignore
    B. adhere to
    C. contradict
    D. overlook

34. A. Nevertheless
    B. Therefore
    C. Additionally
    D. In contrast

Text 2:

Effective communication is key to a successful employee review process. (35) ____ scheduling the review meeting, managers should give employees ample notice and encourage them to prepare their own self-assessment. During the meeting, (36) ____ is crucial to create an open and honest dialogue.

Managers should begin by discussing the employee’s strengths and accomplishments before (37) ____ areas for improvement. It’s important to provide constructive feedback and specific examples to support each point. (38) ____ the review, both parties should agree on action plans and future goals.

35. A. When
    B. If
    C. Unless
    D. While

36. A. it
    B. there
    C. that
    D. which

37. A. addressing
    B. address
    C. addressed
    D. addresses

38. A. Throughout
    B. During
    C. At the end of
    D. In spite of

Text 3:

The employee review form should be designed to capture a comprehensive picture of performance. (39) ____ including sections for rating various job competencies, the form should also provide space for narrative comments. This allows managers to (40) ____ specific examples and context for their ratings.

It’s important to (41) ____ both short-term achievements and long-term potential in the review. The form should also include a section for employees to provide their own input and reflections. (42) ____ completed, the review form serves as a valuable record of the employee’s progress and development needs.

39. A. In addition to
    B. Instead of
    C. Rather than
    D. As opposed to

40. A. omit
    B. exclude
    C. provide
    D. withhold

41. A. neglect
    B. overlook
    C. disregard
    D. consider

42. A. Once
    B. Unless
    C. Although
    D. Despite

Text 4:

After the review meeting, it’s essential to follow up on the agreed-upon action plans. (43) ____ should schedule regular check-ins to monitor progress and provide ongoing support. This helps to ensure that the review process is not just an annual event, (44) ____ a continuous cycle of performance improvement.

Employee review forms should be treated as confidential documents and (45) ____ securely in accordance with company policies. HR departments often use these forms to inform decisions about promotions, training needs, and compensation adjustments. (46) ____, the review process plays a crucial role in aligning individual performance with organizational goals.

43. A. Employees
    B. Managers
    C. HR departments
    D. Executives

44. A. but
    B. or
    C. so
    D. yet

45. A. stored
    B. storing
    C. store
    D. stores

46. A. However
    B. Therefore
    C. Nevertheless
    D. In contrast

Employee performance review meeting

Answer Key

Part 1: Incomplete Sentences

1. A
2. A
3. A
4. A
5. B
6. A
7. A
8. B
9. A
10. B
11. C
12. A
13. B
14. A
15. B
16. B
17. A
18. C
19. A
20. C
21. A
22. C
23. A
24. A
25. C
26. A
27. A
28. C
29. A
30. C

Part 2: Text Completion

31. A
32. A
33. B
34. C
35. A
36. A
37. A
38. C
39. A
40. C
41. D
42. A
43. B
44. A
45. A
46. B

This TOEIC Reading practice test focuses on vocabulary and grammar related to employee review forms and the performance evaluation process. It covers key concepts such as gathering performance data, setting measurable goals, providing constructive feedback, and following up on action plans. The test aims to assess the reader’s understanding of professional language used in human resources and management contexts.

By completing this practice test, test-takers can improve their ability to comprehend and use appropriate terminology related to employee reviews. This skill is valuable not only for the TOEIC exam but also for real-world business situations where clear communication about performance evaluations is essential.