Mastering TOEIC Reading: Practice Test for Business Travel Reimbursements

TOEIC Reading Part 1: Incomplete Sentences

1. The company’s travel policy requires employees to submit receipts for all __ over $25.
   A. expenses
   B. costs
   C. fees
   D. charges

2. John needs to __ his travel expenses within 30 days of returning from his business trip.
   A. reimburse
   B. refund
   C. submit
   D. expense

3. The finance department will __ all valid travel expenses within two weeks of submission.
   A. repay
   B. return
   C. reimburse
   D. refund

4. Employees are expected to use their corporate credit cards for all __ expenses during business trips.
   A. eligible
   B. allowed
   C. permissible
   D. authorized

5. The company’s travel __ clearly outlines which expenses are reimbursable and which are not.
   A. guideline
   B. manual
   C. handbook
   D. policy

6. Sarah needs to __ her manager’s approval before booking a business class flight for her upcoming trip.
   A. obtain
   B. get
   C. receive
   D. acquire

7. The finance team will __ any expense claims that do not comply with company policy.
   A. reject
   B. refuse
   C. deny
   D. decline

8. Employees must provide __ documentation for all expenses claimed on their expense reports.
   A. supporting
   B. supplementary
   C. additional
   D. extra

9. The company’s travel management system allows employees to __ their expenses electronically.
   A. submit
   B. file
   C. enter
   D. input

10. Any __ expenses that exceed the daily allowance will not be reimbursed by the company.
    A. additional
    B. extra
    C. surplus
    D. excess

11. The finance department requires all receipts to be __ to the expense report for verification purposes.
    A. attached
    B. included
    C. added
    D. inserted

12. Employees are advised to keep a __ of all their travel-related expenses for personal records.
    A. log
    B. list
    C. record
    D. account

13. The company’s travel policy aims to __ a balance between employee comfort and cost-effectiveness.
    A. strike
    B. achieve
    C. reach
    D. attain

14. Any __ to the standard reimbursement process must be approved by senior management.
    A. exceptions
    B. exemptions
    C. exclusions
    D. deviations

15. The finance team conducts regular __ of expense reports to ensure compliance with company policies.
    A. audits
    B. reviews
    C. checks
    D. inspections

16. Employees are required to __ their expense reports within five business days of returning from a trip.
    A. submit
    B. file
    C. turn in
    D. hand in

17. The company’s travel policy __ employees from claiming expenses for personal entertainment during business trips.
    A. prohibits
    B. forbids
    C. bans
    D. restricts

18. All international travel expenses must be __ to the local currency before submission.
    A. converted
    B. changed
    C. translated
    D. transformed

19. The finance department will __ any questionable expenses and may request additional information from the employee.
    A. flag
    B. mark
    C. highlight
    D. note

20. Employees are encouraged to use __ transportation options when possible to reduce travel costs.
    A. economical
    B. affordable
    C. cheap
    D. budget-friendly

21. The company’s travel management system automatically __ expense reports for policy compliance.
    A. checks
    B. verifies
    C. validates
    D. confirms

22. Any __ of the company’s travel policy may result in disciplinary action or non-reimbursement of expenses.
    A. violation
    B. breach
    C. infringement
    D. contravention

23. The finance team aims to process all expense __ within ten business days of submission.
    A. claims
    B. reports
    C. forms
    D. documents

24. Employees must obtain __ approval for any expenses that exceed the pre-set limits.
    A. prior
    B. advance
    C. preliminary
    D. beforehand

25. The company’s travel policy is designed to ensure __ and efficient use of corporate resources.
    A. responsible
    B. accountable
    C. prudent
    D. judicious

26. All meal expenses must be __ with itemized receipts showing the breakdown of costs.
    A. supported
    B. backed
    C. substantiated
    D. corroborated

27. The finance department reserves the right to __ any expense claims that appear fraudulent or suspicious.
    A. investigate
    B. examine
    C. scrutinize
    D. probe

28. Employees are advised to __ all travel-related documents for at least one year after the trip.
    A. retain
    B. keep
    C. preserve
    D. maintain

29. The company’s travel policy is subject to __ review and may be updated to reflect changing business needs.
    A. periodic
    B. regular
    C. frequent
    D. occasional

30. Any __ regarding the interpretation of the travel policy should be directed to the finance department.
    A. queries
    B. questions
    C. inquiries
    D. doubts

TOEIC Reading Practice: Business Travel Reimbursements

TOEIC Reading Part 2: Text Completion

Text 1

To ensure efficient handling of business travel reimbursements, employees must (31)__ the following guidelines. First, all expenses must be (32)__ with valid receipts or documentation. Employees should submit their expense reports (33)__ through the company’s online travel management system. The finance department will review all submissions and (34)__ reimbursements within 14 business days.

31. A. adhere to
    B. comply with
    C. follow
    D. obey

32. A. supported
    B. backed
    C. upheld
    D. maintained

33. A. promptly
    B. quickly
    C. speedily
    D. rapidly

34. A. process
    B. handle
    C. manage
    D. conduct

Text 2

The company’s travel policy is designed to (35)__ both employee comfort and cost-effectiveness. While employees are encouraged to choose (36)__ travel options, certain exceptions may be made for long-haul flights or extended trips. All non-standard expenses must receive (37)__ approval from a manager before being incurred. Failure to comply with these guidelines may result in (38)__ of reimbursement claims.

35. A. balance
    B. equilibrate
    C. harmonize
    D. reconcile

36. A. economical
    B. thrifty
    C. frugal
    D. cost-effective

37. A. prior
    B. advance
    C. preliminary
    D. preemptive

38. A. rejection
    B. denial
    C. refusal
    D. dismissal

Text 3

To streamline the reimbursement process, employees should (39)__ all travel-related expenses on their corporate credit cards whenever possible. This practice helps to (40)__ personal and business expenses and simplifies the reconciliation process. Employees must (41)__ their expense reports within five business days of returning from their trip. The finance team conducts regular (42)__ to ensure compliance with company policies and to identify any unusual spending patterns.

39. A. charge
    B. bill
    C. invoice
    D. account

40. A. separate
    B. divide
    C. distinguish
    D. differentiate

41. A. submit
    B. file
    C. turn in
    D. hand over

42. A. audits
    B. reviews
    C. inspections
    D. examinations

Text 4

The company recognizes that unforeseen circumstances may occasionally arise during business travel. In such cases, employees are advised to (43)__ their immediate supervisor or the finance department for guidance. Any expenses incurred due to emergencies or unexpected events should be clearly (44)__ in the expense report. The company reserves the right to (45)__ additional information or documentation for unusual expenses. Employees are reminded to exercise good judgment and to always prioritize their (46)__ and security when making travel-related decisions.

43. A. contact
    B. reach out to
    C. communicate with
    D. get in touch with

44. A. noted
    B. marked
    C. indicated
    D. highlighted

45. A. request
    B. demand
    C. ask for
    D. solicit

46. A. safety
    B. well-being
    C. welfare
    D. protection

Business Travel Reimbursement Process Flowchart

Answer Key

Part 1: Incomplete Sentences

1. A
2. C
3. C
4. A
5. D
6. A
7. A
8. A
9. B
10. D
11. A
12. A
13. A
14. A
15. A
16. A
17. A
18. A
19. A
20. A
21. C
22. A
23. A
24. A
25. C
26. C
27. C
28. A
29. A
30. C

Part 2: Text Completion

31. B
32. A
33. A
34. A
35. A
36. D
37. A
38. A
39. A
40. C
41. A
42. A
43. B
44. C
45. A
46. A

This TOEIC Reading practice test focuses on the theme of handling business travel reimbursements, incorporating relevant vocabulary and scenarios commonly encountered in corporate settings. The questions are designed to test grammar, vocabulary, and contextual understanding, mimicking the format and difficulty level of the actual TOEIC exam. By practicing with these questions, test-takers can improve their ability to navigate business-related texts and enhance their overall reading comprehension skills for the TOEIC exam.