Mastering TOEIC Reading: Conference Call Setup Instructions Practice Test

TOEIC Reading Part 1: Incomplete Sentences

Choose the best word or phrase to complete each sentence.

1. The IT department has scheduled a conference call to ____ the new remote working policies.
   A. discuss
   B. discussing
   C. discussed
   D. to discuss

2. Please ensure you have a stable internet connection before ____ the call.
   A. joining
   B. join
   C. joined
   D. to join

3. The conference call platform we’ll be using ____ up to 100 participants simultaneously.
   A. supports
   B. supporting
   C. supported
   D. to support

4. It is ____ that all team members attend this important meeting.
   A. crucial
   B. crucially
   C. cruciality
   D. crucialness

5. The meeting organizer will ____ you an email with the login credentials.
   A. send
   B. sending
   C. sent
   D. to send

6. Make sure to test your microphone and camera ____ to avoid technical issues during the call.
   A. beforehand
   B. afterwards
   C. meanwhile
   D. herewith

7. If you experience any difficulties, please ____ the IT helpdesk immediately.
   A. contact
   B. contacting
   C. contacted
   D. to contact

8. The conference call is scheduled to ____ approximately one hour.
   A. last
   B. lasting
   C. lasted
   D. to last

9. Participants are encouraged to use headphones to ____ background noise.
   A. minimize
   B. minimizing
   C. minimized
   D. to minimize

10. Please ____ your full name when logging in to ensure proper identification.
    A. enter
    B. entering
    C. entered
    D. to enter

11. The meeting agenda will be ____ in the chat window at the beginning of the call.
    A. shared
    B. sharing
    C. share
    D. to share

12. It’s important to ____ on mute when not speaking to avoid disruptions.
    A. stay
    B. staying
    C. stayed
    D. to stay

13. The conference call software ____ screen sharing capabilities for presentations.
    A. provides
    B. providing
    C. provided
    D. to provide

14. Participants should ____ any questions they have in the designated Q&A section.
    A. submit
    B. submitting
    C. submitted
    D. to submit

15. The meeting host will ____ the call recording to all attendees after the session.
    A. distribute
    B. distributing
    C. distributed
    D. to distribute

16. It is recommended to ____ a quiet location for the duration of the call.
    A. find
    B. finding
    C. found
    D. to find

17. Please ____ punctual, as the meeting will start precisely at the scheduled time.
    A. be
    B. being
    C. been
    D. to be

18. The IT team will be ____ to provide technical support throughout the conference call.
    A. available
    B. availability
    C. availing
    D. to avail

19. Participants are ____ to review the meeting materials prior to the call.
    A. encouraged
    B. encouraging
    C. encourage
    D. to encourage

20. The conference call platform ____ features like virtual hand-raising and breakout rooms.
    A. offers
    B. offering
    C. offered
    D. to offer

21. Please ensure your device is fully ____ to avoid power issues during the call.
    A. charged
    B. charging
    C. charge
    D. to charge

22. It’s advisable to ____ a few minutes early to resolve any potential connection problems.
    A. join
    B. joining
    C. joined
    D. to join

23. The meeting organizer will ____ as the moderator for the Q&A session.
    A. act
    B. acting
    C. acted
    D. to act

24. Participants should ____ their video on to enhance engagement during the call.
    A. keep
    B. keeping
    C. kept
    D. to keep

25. Any sensitive information discussed during the call must be ____ confidential.
    A. kept
    B. keeping
    C. keep
    D. to keep

26. The conference call platform ____ end-to-end encryption for data security.
    A. uses
    B. using
    C. used
    D. to use

27. Please ____ sure to update your conference call software to the latest version.
    A. make
    B. making
    C. made
    D. to make

28. The IT department will ____ a brief tutorial on using the platform at the start of the call.
    A. provide
    B. providing
    C. provided
    D. to provide

29. It’s important to ____ professional etiquette during the virtual meeting.
    A. maintain
    B. maintaining
    C. maintained
    D. to maintain

30. After the call, participants will receive a survey to ____ their feedback on the meeting.
    A. share
    B. sharing
    C. shared
    D. to share

TOEIC Reading Part 2: Text Completion

Read the texts and choose the best word or phrase to fill each blank.

Text 1:

Setting up a conference call is a straightforward process if you follow these steps. First, choose a reliable conference call (31). Next, schedule the meeting and send out (32) to all participants, including the date, time, and access information. Before the call, test your (33) and ensure you have a stable internet connection. Finally, join the call a few minutes early to (34) any last-minute technical issues.

31. A. platform
    B. machine
    C. device
    D. system

32. A. invitations
    B. tickets
    C. passes
    D. permits

33. A. equipment
    B. furniture
    C. appliances
    D. utensils

34. A. address
    B. confront
    C. face
    D. meet

Text 2:

During the conference call, it’s important to follow proper (35). Mute your microphone when not speaking to minimize background noise. Use the chat feature to ask questions or share comments without (36) the speaker. If you need to step away momentarily, turn off your video to avoid (37). Remember to speak clearly and concisely when it’s your turn to contribute. Finally, stay engaged and avoid multitasking to ensure a (38) meeting experience for everyone.

35. A. etiquette
    B. manners
    C. behavior
    D. conduct

36. A. interrupting
    B. supporting
    C. encouraging
    D. motivating

37. A. distractions
    B. attractions
    C. interactions
    D. reactions

38. A. productive
    B. destructive
    C. conductive
    D. reductive

Text 3:

To ensure a smooth conference call experience, it’s crucial to have the right (39). A good quality headset with a microphone can significantly improve audio clarity and reduce echo. A reliable webcam is essential for video calls, allowing you to (40) effectively with other participants. Consider using a second monitor to view shared screens or documents while keeping the video feed visible. Lastly, make sure your internet connection is (41) enough to handle video streaming without (42).

39. A. equipment
    B. gadgets
    C. tools
    D. instruments

40. A. communicate
    B. coordinate
    C. cooperate
    D. collaborate

41. A. stable
    B. unstable
    C. flexible
    D. rigid

42. A. buffering
    B. streaming
    C. loading
    D. running

Text 4:

After the conference call, it’s important to follow up with participants. Send a summary of the key (43) discussed during the meeting. If any action items were assigned, clearly outline the (44) and deadlines. Consider sharing the recording of the call for those who couldn’t attend or for future reference. Finally, gather feedback from participants to (45) the effectiveness of the conference call and identify areas for (46) in future virtual meetings.

43. A. points
    B. topics
    C. subjects
    D. matters

44. A. responsibilities
    B. duties
    C. tasks
    D. chores

45. A. evaluate
    B. estimate
    C. calculate
    D. compute

46. A. improvement
    B. development
    C. advancement
    D. progress

TOEIC Reading Practice: Conference Call Etiquette

Answer Key

Part 1: Incomplete Sentences

1. A
2. A
3. A
4. A
5. A
6. A
7. A
8. A
9. A
10. A
11. A
12. A
13. A
14. A
15. A
16. A
17. A
18. A
19. A
20. A
21. A
22. A
23. A
24. A
25. A
26. A
27. A
28. A
29. A
30. A

Part 2: Text Completion

31. A
32. A
33. A
34. A
35. A
36. A
37. A
38. A
39. A
40. A
41. A
42. A
43. B
44. C
45. A
46. A

This practice test covers various aspects of conference call setups and etiquette, helping test-takers familiarize themselves with relevant vocabulary and grammar structures commonly found in TOEIC Reading sections. The questions and texts are designed to simulate real TOEIC test conditions while focusing on the specific theme of conference call instructions.