Master TOEIC Reading: Conference Setup Instructions Practice Test

Are you preparing for the TOEIC exam and looking to improve your reading skills? This practice test focuses on Reading Instructions For Setting Up A Conference, a common topic in TOEIC Reading sections. Let’s dive into some sample questions to help you familiarize yourself with the test format and enhance your comprehension abilities.

Part 1: Incomplete Sentences

In this section, you’ll find 30 incomplete sentences. Choose the best word or phrase to complete each sentence.

1. The conference room should be ____ to accommodate all attendees.
   A. spacious enough
   B. spaciously enough
   C. enough spacious
   D. spacious

2. Please ensure that all audiovisual equipment is ____ before the conference begins.
   A. set up
   B. setting up
   C. sets up
   D. setup

3. The organizers ____ to provide name tags for all participants.
   A. reminded
   B. have been reminded
   C. were reminding
   D. had reminded

4. ____ the conference schedule, there will be a 15-minute break between each session.
   A. According to
   B. In spite of
   C. Due to
   D. Because

5. Speakers are requested to ____ their presentations to the technical team in advance.
   A. submit
   B. submitting
   C. submitted
   D. submission

6. The catering staff will ____ refreshments during the intermissions.
   A. serve
   B. serving
   C. served
   D. serves

7. Participants should ____ their badges at all times during the conference.
   A. wear
   B. wearing
   C. wore
   D. worn

8. The conference will be ____ by the company’s CEO at 9:00 AM sharp.
   A. opened
   B. opening
   C. opens
   D. open

9. Please ____ that all mobile devices are switched off or set to silent mode.
   A. ensure
   B. insure
   C. assure
   D. secure

10. The registration desk will be ____ from 8:00 AM to 5:00 PM daily.
    A. staffed
    B. staffing
    C. staff
    D. staffer

11. Attendees are encouraged to ____ business cards for networking purposes.
    A. bring
    B. to bring
    C. bringing
    D. brought

12. The conference room layout can be ____ to suit different session formats.
    A. reconfigured
    B. reconfigure
    C. reconfiguring
    D. reconfiguration

13. A simultaneous interpretation service will be ____ for international participants.
    A. provided
    B. providing
    C. provide
    D. provider

14. The organizers have ____ a variety of workshops to cater to different interests.
    A. arranged
    B. arranging
    C. arrangement
    D. arrange

15. Participants are advised to ____ comfortable shoes as there will be a lot of walking.
    A. wear
    B. wearing
    C. wore
    D. worn

16. The conference schedule is ____ to change, so please check for updates regularly.
    A. subject
    B. subjected
    C. subjecting
    D. subjection

17. A feedback form will be ____ at the end of each session.
    A. distributed
    B. distributing
    C. distribute
    D. distribution

18. The venue has ample parking space, ____ a fee may apply.
    A. however
    B. moreover
    C. therefore
    D. although

19. Speakers are requested to ____ to their allocated time slots to ensure smooth running of the event.
    A. adhere
    B. adhering
    C. adhered
    D. adherence

20. The conference app can be ____ from the official website.
    A. downloaded
    B. downloading
    C. download
    D. downloader

21. A gala dinner will be ____ on the final evening of the conference.
    A. held
    B. holding
    C. hold
    D. holder

22. Participants should ____ any dietary requirements when registering for the event.
    A. indicate
    B. indicating
    C. indicated
    D. indication

23. The organizers have ____ several breakout rooms for smaller group discussions.
    A. designated
    B. designating
    C. designate
    D. designation

24. A help desk will be ____ throughout the conference to assist attendees.
    A. available
    B. availing
    C. avail
    D. availability

25. The conference proceedings will be ____ and made available to all participants.
    A. recorded
    B. recording
    C. record
    D. recorder

26. Attendees are encouraged to ____ questions during the Q&A sessions.
    A. ask
    B. asking
    C. asked
    D. asker

27. The conference center is ____ accessible for people with disabilities.
    A. fully
    B. partial
    C. partly
    D. complete

28. A networking session has been ____ into the schedule to facilitate connections.
    A. incorporated
    B. incorporating
    C. incorporate
    D. incorporation

29. Please ____ that you have all necessary documents before attending the conference.
    A. ensure
    B. insure
    C. assure
    D. secure

30. The conference organizers ____ the right to make changes to the program if necessary.
    A. reserve
    B. reserving
    C. reserved
    D. reservation

TOEIC Reading Practice: Conference Setup Instructions

Part 2: Text Completion

In this section, you’ll find 4 short texts with 4 blanks each. Choose the best word or phrase to fill in each blank.

Text 1:

The Annual International Business Conference is set to take place next month. Organizers have been working tirelessly to ensure a smooth (31). The conference center has been (32) to accommodate over 500 attendees. A team of volunteers will be on hand to (33) participants and provide information. The event promises to be an excellent opportunity for networking and (34) industry knowledge.

31. A. run
    B. running
    C. ran
    D. runner

32. A. prepared
    B. preparing
    C. prepare
    D. preparation

33. A. assist
    B. assisting
    C. assisted
    D. assistance

34. A. gaining
    B. gain
    C. gained
    D. gains

Text 2:

Setting up a successful conference requires careful planning and attention to detail. One of the most important aspects is ensuring that all (35) equipment is in working order. This includes microphones, projectors, and computers. It’s also crucial to (36) that the venue has adequate Wi-Fi capacity to support all attendees. Organizers should (37) a thorough checklist to cover all bases. Lastly, it’s advisable to have a contingency plan in place to (38) any unexpected issues that may arise.

35. A. audiovisual
    B. audio-visual
    C. audio visual
    D. audiovisuals

36. A. verify
    B. verifying
    C. verified
    D. verification

37. A. prepare
    B. preparing
    C. prepared
    D. preparation

38. A. address
    B. addressing
    C. addressed
    D. addressable

Text 3:

Conference catering is an essential element that can significantly impact attendees’ experience. When planning the menu, it’s important to (39) a variety of dietary requirements, including vegetarian, vegan, and gluten-free options. The catering team should be (40) of the conference schedule to ensure timely service during breaks. It’s also advisable to (41) water stations throughout the venue to keep participants hydrated. Lastly, consider offering local specialties to give attendees a taste of the host city’s (42).

39. A. consider
    B. considering
    C. considered
    D. consideration

40. A. informed
    B. informing
    C. inform
    D. information

41. A. set up
    B. setting up
    C. sets up
    D. setup

42. A. cuisine
    B. cooking
    C. food
    D. dishes

Text 4:

Effective communication is key to a successful conference. Organizers should (43) a comprehensive information package to all attendees prior to the event. This should include the conference schedule, venue map, and important contact information. During the conference, it’s crucial to have clear signage to (44) participants to different session rooms and facilities. Consider using a mobile app to provide real-time updates and allow attendees to (45) their personal schedules. Lastly, ensure that all speakers are briefed on the use of microphones and other audiovisual equipment to (46) technical difficulties during presentations.

43. A. provide
    B. providing
    C. provided
    D. provision

44. A. direct
    B. directing
    C. directed
    D. direction

45. A. customize
    B. customizing
    C. customized
    D. customization

46. A. minimize
    B. minimizing
    C. minimized
    D. minimization

TOEIC Reading Practice: Conference Setup Checklist

By practicing with these TOEIC Reading questions focused on conference setup instructions, you’re not only improving your test-taking skills but also gaining valuable knowledge about professional event organization. Remember, understanding the context and vocabulary related to business conferences can be beneficial for your career, especially when how to interpret shareholder meeting results becomes relevant in your professional life.

Answer Key

Part 1: Incomplete Sentences

1. A
2. A
3. B
4. A
5. A
6. A
7. A
8. A
9. A
10. A
11. A
12. A
13. A
14. A
15. A
16. A
17. A
18. A
19. A
20. A
21. A
22. A
23. A
24. A
25. A
26. A
27. A
28. A
29. A
30. A

Part 2: Text Completion

31. B
32. A
33. A
34. B
35. A
36. A
37. A
38. A
39. A
40. A
41. A
42. A
43. A
44. A
45. A
46. A

By reviewing these answers and understanding the reasoning behind each correct choice, you’ll be better prepared for the TOEIC Reading section. Keep practicing with various topics and question types to improve your overall performance on the test.