Mastering TOEIC Reading: Practice Test on Online Purchase Order Processes

TOEIC Reading Practice Test: Part 1 & 2

Part 1: Incomplete Sentences

1. The company’s new online system __ the process of issuing purchase orders.
   A) streamlines
   B) streamlining
   C) streamlined
   D) to streamline

2. Before submitting a purchase order, employees must __ all the necessary approvals.
   A) obtain
   B) obtaining
   C) obtained
   D) to obtain

3. The finance department __ all purchase orders exceeding $10,000.
   A) review
   B) reviews
   C) reviewing
   D) reviewed

4. Vendors are required to __ an itemized quote before a purchase order can be issued.
   A) provide
   B) providing
   C) provided
   D) to provide

5. The new system __ real-time tracking of purchase order status.
   A) allows
   B) allowing
   C) allowed
   D) to allow

6. Purchase orders must be __ within 30 days of issuance.
   A) fulfill
   B) fulfilling
   C) fulfilled
   D) to fulfill

7. The procurement team __ responsible for negotiating terms with suppliers.
   A) is
   B) are
   C) be
   D) being

8. All employees __ to attend a training session on the new online purchase order system.
   A) require
   B) requires
   C) required
   D) are required

9. The company’s policy __ that all purchases over $500 must have a valid purchase order.
   A) states
   B) stating
   C) stated
   D) to state

10. Suppliers can __ the status of their invoices through the online portal.
    A) check
    B) checking
    C) checked
    D) to check

11. The procurement manager __ final approval for all international purchase orders.
    A) give
    B) gives
    C) giving
    D) given

12. Employees must __ their department code when submitting a purchase request.
    A) enter
    B) entering
    C) entered
    D) to enter

13. The new system __ designed to reduce errors in the purchasing process.
    A) is
    B) are
    C) be
    D) being

14. Purchase orders __ automatically after seven days if not approved.
    A) expire
    B) expires
    C) expiring
    D) expired

15. The company’s goal is to __ the average processing time for purchase orders by 50%.
    A) reduce
    B) reducing
    C) reduced
    D) to reduce

16. All purchase orders must be __ by the requester’s immediate supervisor.
    A) authorize
    B) authorizing
    C) authorized
    D) to authorize

17. The system __ users to attach supporting documents to their purchase requests.
    A) allow
    B) allows
    C) allowing
    D) allowed

18. Purchase orders __ be modified after they have been approved and sent to the supplier.
    A) can
    B) cannot
    C) could
    D) couldn’t

19. The finance team __ a monthly report on all outstanding purchase orders.
    A) generate
    B) generates
    C) generating
    D) generated

20. Employees are encouraged to __ bulk orders to reduce processing costs.
    A) place
    B) placing
    C) placed
    D) to place

21. The new system __ integrated with the company’s accounting software.
    A) is
    B) are
    C) be
    D) being

22. Suppliers must __ to the terms and conditions specified in the purchase order.
    A) adhere
    B) adhering
    C) adhered
    D) to adhere

23. The procurement team __ conducts regular audits of the purchase order process.
    A) routinely
    B) routine
    C) routined
    D) routing

24. All purchase orders __ a unique identification number for tracking purposes.
    A) assign
    B) assigning
    C) assigned
    D) are assigned

25. The company’s policy __ employees from splitting purchases to avoid approval requirements.
    A) prohibit
    B) prohibits
    C) prohibiting
    D) prohibited

26. Vendors are expected to __ delivery dates specified in the purchase order.
    A) meet
    B) meeting
    C) met
    D) to meet

27. The system automatically __ purchase orders based on predefined approval workflows.
    A) route
    B) routes
    C) routing
    D) routed

28. Employees must __ any discrepancies between the purchase order and the received goods.
    A) report
    B) reporting
    C) reported
    D) to report

29. The procurement department __ responsible for maintaining the supplier database.
    A) is
    B) are
    C) be
    D) being

30. All users __ to change their system passwords every 90 days for security purposes.
    A) require
    B) requires
    C) required
    D) are required

TOEIC Reading Practice Test on Online Purchase Orders

Part 2: Text Completion

Questions 31-34 refer to the following text:

The implementation of an online purchase order system has significantly (31) the procurement process for many organizations. By (32) manual paperwork and automating approvals, companies can reduce processing times and minimize errors. The system allows for real-time tracking of orders, which (33) better inventory management and supplier relationships. However, to fully (34) the benefits of online purchase orders, proper training and clear guidelines for all users are essential.

31. A) improved
    B) improving
    C) improves
    D) improve

32. A) eliminated
    B) eliminating
    C) eliminates
    D) eliminate

33. A) enables
    B) enabling
    C) enabled
    D) enable

34. A) realize
    B) realizing
    C) realizes
    D) realized

Questions 35-38 refer to the following text:

When issuing purchase orders online, it’s crucial to (35) all necessary information accurately. This includes vendor details, item descriptions, quantities, and pricing. Many systems (36) built-in checks to ensure all required fields are completed before submission. Once a purchase order is (37), it typically goes through an approval workflow based on predefined criteria such as order value or department. After approval, the purchase order is (38) to the supplier, often automatically via email or through an integrated supplier portal.

35. A) enter
    B) entering
    C) entered
    D) to enter

36. A) have
    B) having
    C) has
    D) had

37. A) create
    B) creates
    C) created
    D) creating

38. A) send
    B) sends
    C) sent
    D) sending

Questions 39-42 refer to the following text:

Effective management of online purchase orders (39) regular monitoring and analysis. Procurement teams should (40) key performance indicators such as processing time, order accuracy, and supplier compliance. By leveraging data analytics, organizations can (41) areas for improvement in their purchasing processes. Additionally, periodic audits should be (42) to ensure adherence to company policies and industry regulations.

39. A) requires
    B) requiring
    C) required
    D) require

40. A) track
    B) tracks
    C) tracking
    D) tracked

41. A) identify
    B) identifies
    C) identified
    D) identifying

42. A) conduct
    B) conducts
    C) conducted
    D) conducting

Questions 43-46 refer to the following text:

The transition to online purchase orders often (43) a cultural shift within organizations. Employees accustomed to traditional paper-based systems may (44) resistance to the new digital process. To overcome this, companies should (45) the benefits of the online system, such as faster approvals and easier tracking. Providing comprehensive training and ongoing support can help (46) a smooth adoption of the new technology across all departments.

43. A) requires
    B) requiring
    C) required
    D) require

44. A) initial
    B) initially
    C) initiate
    D) initiating

45. A) emphasize
    B) emphasizes
    C) emphasized
    D) emphasizing

46. A) ensure
    B) ensures
    C) ensured
    D) ensuring

Answer Key

Part 1: Incomplete Sentences

1. A) streamlines
2. A) obtain
3. B) reviews
4. A) provide
5. A) allows
6. C) fulfilled
7. A) is
8. D) are required
9. A) states
10. A) check
11. B) gives
12. A) enter
13. A) is
14. A) expire
15. A) reduce
16. C) authorized
17. B) allows
18. B) cannot
19. B) generates
20. A) place
21. A) is
22. A) adhere
23. A) routinely
24. D) are assigned
25. B) prohibits
26. A) meet
27. B) routes
28. A) report
29. A) is
30. D) are required

Part 2: Text Completion

31. A) improved
32. B) eliminating
33. A) enables
34. A) realize
35. A) enter
36. A) have
37. C) created
38. C) sent
39. A) requires
40. A) track
41. A) identify
42. C) conducted
43. A) requires
44. B) initially
45. A) emphasize
46. A) ensure

This TOEIC Reading practice test focuses on vocabulary and grammar related to online purchase order processes. It covers key concepts such as system implementation, workflow automation, approval processes, and data management. The test aims to assess the candidate’s understanding of business English in the context of procurement and digital transformation.